Cherie Snow
email: csnow@wrsdsau59.org
The next Meeting will be held on August 9th at 3:30 PM in the library.
May 25, 2010
Preliminary PTO meeting minutes, corrections will be made and accepted at the next meeting.
Attending: Cherie Snow(President), Heather Goodwin(Vice President), Tracy Wood and Jodi Phelps(Secretary).
Walkathon: we are still in the process of receiving forms. When all forms are in we will need to notify the winning class. Tracy is willing to get the ice cream for the class and will hold the party on RIF day(6/14). Heather Stanley is going to send thank you notes in regards to donations for the event.
Ice Cream Social: this is will be held on field day June 15th with a rain date of the 17th. Jodi spoke with Vicki Day regarding the ice cream/supplies for that day. She is willing to get this for the group if everyone is in favor. The group voted yes to getting the ice cream from her. We need to reach out to get volunteers for this event. Set up will begin at noon.
Kindergarten Welcome: scheduled for June 6th @ 11am. We also need to get volunteers for this event. This will take place the same as it has in the past, children will do a craft with PTO while parents meet with Mr. Lachapelle and Mrs. Hines.
Next Meeting: scheduled for August 9th @ 3:30pm, on the agenda will be the welcome back open house.
April 12, 2010
Preliminary PTO meeting minutes, corrections and changes will be made and accepted at the May meeting.
Attending: Cherie Snow(President), Heather Goodwin(Vice President), Heather Stanley, Tracy Wood, Sally Wood(Treasurer), Stella Flack(Teacher), Cynthia Beaulieu, Jodi Phelps (Secretary).
Walkathon: We reviewed the pledge sheet that was created for this event and made some changes. We decided that we will order the apples from Linda Burke(food service director). Stella Flack and Paula Young agreed to be in charge of popcorn. We need to get some prices for purchasing the kernels. Tracy will check with Julie and maybe purchase through her. Heather had listed some possible field game ideas, which we will finalize at the next meeting. Jodi and Tracy are going to be in charge of the raffle that day. We will give one free ticket to each person who participates and sell an arms length of tickets for $5.00. We discussed not having a custodian on duty because there is a portable toilet on the site. Jodi has not heard back from the National Honor Society/Student council on helping at the event. Heather is going to double check on this. Jodi and Heather are going to follow-up with Piper Printing about the walkathon banner. We will need to send out a flyer for volunteers to help at this event.
Kiln: Door and Electrical work are being done over April Vacation.
An artist in Resident: The cost for this was said to be $2,500.00, but is $3,500.00. The group unanimously voted yes on funding this program. Jodi is going to get in touch with Mikel and Julie Swain to see if there is an inexpensive art program that the PTO could fund for students this year.
Vegetable Flat Fundraiser: Heather is working with Apple Tree nurseries on holding this fundraiser again. The owner is looking at prices and we need to finalize a date.
Applebees Fundraiser: We had previously discussed holding an Applebees pancake breakfast fundraiser. We voted to set a date of 11/27/2010 to hold this event.
Teachers Appreciation: We decided to do the luncheon this year. We will need to send out a flyer for food donations as well as volunteers for clean-up/set-up. Jodi is going to send a flyer out for volunteer help for the walkathon/luncheon. We also voted to hold a raffle for the Teachers, so we need to get items for this.
Elections: Jodi Phelps is stepping down from the Secretary position, and Heather Stanley was voted in as the new Secretary. Tracy Wood is stepping down from the RIF coordinator position and Jodi Phelps is going to assume this role. All other positions remain the same.
Next Meeting: The next meeting will be held May 4th at 6pm in the library.
February 15, 2010
Attending: Cherie Snow(President), Cindy Beaulieu, Tracy Wood, Jodi Phelps(Secretary), Stella Flack(5th grade Teacher), Heather Goodwin(President), Sally Wood(Treasurer), Linda Burke(Food Service)
Meeting Minutes were reviewed and changes were made.
RIF: Today was RIF which coincided with bring a loved one to breakfast. An idea was proposed to do a RIF distribution with food and call it “feed the brain”.
Walkathon:
-Linda Burke is going to get some prices for us regarding fruit and water.
-The middle school does have a popcorn popper we can use if needed.
-Jodi received word that the National Honor Society may be interested in helping with face painting
and games on this day. They are looking for information as to what kind of games and how many
students we are looking for. We discussed having 2 students for face painting. We will set-up
some field games that they could help with, but we will also seek out parent volunteers. Jodi
will relay this information to the National Honor Society advisor and Heather is going to check
to see how we might get in touch with the Student Council.
-We discussed using the snack shack on site, but think it may be best just to just have the pop-up
tents.
-Tracy and Jodi have sent out letters requesting items for the raffle.
-Cherie checked with WFTN and they will send someone to cover this event. She still needs to check
with them to see if the have a PA system for announcing.
-Marcy is going to check to see if the Winnisquam Echo would like to do a piece on this event.
PTO Website: Cherie has checked with Mikel about having an email link through the district website, he is checking with the director of technology on this matter.
Playground: John Henchey has made minor repairs on the playground. We need to decide as PTO what we would like to contribute, possible repairs or replacement pieces.
Kiln: We received information that the kiln is not up and running. It appears that there needs to be more repairs to get the room where it needs to be for codes. The door needs to be replaced as well as some other issues that need to be addressed. It looks like the expected cost to get this room up to code would be $5,000. We discussed the possibility of this being our fundraising focus instead of the playground right now. It is going on 3 years since the purchase of the kiln and we would like the students to be able to enjoy this experience. Heather is going to address Mikel with the concerns that we have regarding this issue and what we can do to help move it along.
Applebees Breakfast: Cherie mentioned that the Applebees Breakfast looked like it would be a simple fundraiser. She is going to check what the profits would be if we are interested in holding an event like this.
PTO Bulletin Board: Heather received confirmation that the small board is ours and the big one is for general school information. She is going to working on bringing these boards up to date in the next couple of weeks.
Next meeting will be March 8th @ 6:15 p.m. in the library.
Meeting adjourned @ 7:45 p.m.
January 25, 2010
Attending: Cherie Snow(President), Tracy Wood, Sally Wood(Treasurer), Rene’ Camerato, Heather Goodwin(Vice President) and Jodi Phelps(Secretary)
Meeting minutes were reviewed. Rene’ made a motion to accept the minutes from December 7, 2009. The motion was seconded by Tracy and unanimously accepted by all.
By laws: Cherie presented the updated set of bylaws for review. Tracy made a motion to accept the bylaws as amended on January 25, 2010. The motion was seconded by Heather and unanimously accepted by all.
Treasure Reports: Sally didn’t get a report done for this meeting. She is planning on having a quarterly report for the next meeting.
Tanger Bucks: We received a notice that this program is ending in the fall.
Playground: Cherie is going to speak with Mikel to see what improvements need to take place and what the cost is going to be.
Kiln: The kiln is still not operating. It appears that the room is requiring more improvements to get it up to code. When the kiln was purchased back in 2007 we also purchased clay, which is now unusable. Cherie is going to check with Mikel to see what the cost is going to be to get this room up to code. Heather mentioned the possibility of going through the capital improvements committee.
PTO mail: Cherie has been having trouble with the PTO yahoo account. She is going to check to see if we can have an email account through the district website.
Help Schools Program: This program is provided by Hannaford supermarket and it appears our location for this program is set up at the Bristol store. Jodi made a motion to change the location to Franklin. This motion was seconded by Tracy and unanimously accepted by all.
Box Tops: Heather is going to hold off doing the box top pizza party until the fall. She is going to send out a reminder that the next box top turn in is February.
Walkathon: We decided on May 15th as the date and May 22nd as the rain date. Tracy had made a
flyer for this event last fall. We reviewed the flyer, making changes and additions.
-we need to get pop-up tents for this event
-popcorn. We can get free popcorn from Smitty’s cinema or we can borrow the recreation
departments popper and pop our own.
-waters. Rene’ is going to be in touch with Coca Cola for a water donation. She agreed to
be in charge of refreshments.
-face painting. Jodi is going to call the high school student council to see if this is something
they might be interested in doing.
-raffle. Tracy and Jodi agreed to be in charge of seeking prizes through local businesses.
Heather offered to help with this as well.
-publicity. Cherie is going to get in touch with WFTN to see if this is something that they would
take part in. We should also see if the Winnisquam Echo would like to do a piece on this.
-volunteers. Rene’ is going to send out a flyer to see if anyone is interested on being on a
committee for this walkathon. We would like to get more people involved so that we have more
hands in making this event run smoothly.
RIF: Next RIF day is February 15th. Sally had an idea of having Linda Morgan come to the next RIF. She is a local storyteller. Tracy will get in touch with her to see what she charges and find out if this is something that she would be able to spend the whole day visiting each classroom. Heather proposed an Olympic idea for the February distribution. Rene’ had an idea of having the students contribute what they like about RIF day and posting their responses on the bulletin board.
PTO Bulletin Board: Heather commented that the PTO bulletin board needs to be updated. She is going to clarify with Mikel which board is ours. Jodi mentioned updating the board after our meetings.
Minutes: Jodi ask the organization that she post the minutes in draft form on the website before the next meeting. Everyone was in agreement with this. Minutes will be posted in draft form online prior to the next meeting and then approved on that date.
Next meeting will be February 16th @ 6pm in the library. This meeting date was subsequently changed to February 15th.
Meeting adjourned @ 7:48 p.m.
December 7, 2009
Present: Cherie Snow (President), Tracy Wood, Jodi Phelps (Secretary), Stella Flack (Teacher grade 5), Heather Goodwin (Vice President), Sally Wood (Treasurer)
BY-LAWS. The group reviewed an old copy of PTO by-laws and made changes which will be re-written and approved at the next meeting.
WREATH SALE. Heather said the wreath sale went well. We sold 35 wreaths with a profit of $175.00.
NEXT MEETING. The agenda will be reviewing by-laws, planning walk-a-thon and RIF
ideas.
Note: the next meeting date was going to be Jan. 11th but was subsequently
rescheduled to Jan. 25th @ 6pm.
November 4, 2009
Ellison Machine- A check was written in the amount of $219.40 from the PTO and Mikel is going to cover the remaining $300.00 and the letters will be ordered. A copy of the purchase order needs to go to Sally.
Snowshoes- Mikel is checking with the company to make sure they will honor last years prices that were quoted to us.
Fall Fundraising- Rene’ is going to send home flyers for the Tanger Bucks. We still have Pizza Hut coupon cards and she will send a flyer home on those as well. We are looking at doing a wreath fundraiser before Christmas. Heather is checking with Appletree Nursery to see if they would participate in this. We would like to offer one size with a bow and have a pick-up scheduled for the weekend of 12/4.
Box Tops-the amount turned in for October was $295.30, and last October it was $296.00. The PTO is going to give the classroom with the highest box tops totals a pizza party.
Walk-a-thon-we are going to schedule a meeting for January to starting breaking into groups for the planning of this event.
Bylaws-we are going to be creating a new set of bylaws. Cherie sent home copies of an old set and some guidelines for setting some new ones in to place. We will be meeting on 12/7 and will work on creating a new set.
October 7, 2009
This was a working meeting. Box tops were being cut to be turned in for 10/31. Ribbons were being made for the pumpkin judging contest.
Topics discussed were:
Walk-a-thon:
It was decided that this is postponed until the spring. Looking at other schools
who hold these we have the potential to make this a big fundraiser. In order to
make this event a success we felt we needed more time.
Ellison:
The teachers had requested a set of uppercase letters for the Ellison machine.
There was confusion as the PTO thought we had ordered these when the machine was
ordered. This was researched and a set of lowercase was originally ordered. We
are currently checking to see what type of discount are being offered on a set
of uppercase so that these may be ordered.
Playground:
There are some repairs and replacements that need to be made on the playground
and the PTO has been asked to help cover some of these. We are awaiting prices
on certain pieces and will revisit this item.
Snowshoes:
The adult snowshoes that we agreed to purchase are now being ordered.
Fall Fundraiser:
Since the fall walk-a-thon is being postponed, we are discussing the possibilities
of doing a fall/winter fundraiser. One idea was a wreath sale, which we will
revisit at the next meeting.
September 23, 2009
PIZZA PARTY
-the PTO has lost money on this, and feel we should at least break even. It was brought
up that doing the pizza is expensive and hard to order the right amount. This year we
ordered 38 and had 7 left over and last year ordered 50 and had 8 left over. There was
also confusion on the pizza party and the open house being to separate events. Some
parents thought you had to attend the pizza party in order to attend the open house.
We will re-visit this topic next year.
SNOWSHOES
-last summer we were approached to purchase the school some more snowshoes (8 adults &
4 kids) the price mentioned was $946.35. As far as we know these have not been ordered,
possibly because of the budget freeze. This is going to be researched so that these could
possibly be ordered in time for this winter.
TANGER COUPONS
-these went home on the first day of school. It was brought up that some parents would
like more to hand out to family and friends. We need to send home an explanation of this
program and order more to have on hand at the school.
PTO PHONE LIST
-this will be completed next week. We need to check to see that we have a back log of 7
years and purge any old ones.
WALK-A-THON
-this is scheduled for 10/24, but it was brought to our attention that this could be
tournament time at the high/middle school. We are checking to make sure we will be all
set with this date, if not we will look at having it on the 25th. We are getting together
a double sided info./pledge sheet. Front side will explain the event and the back will
be where the pledges are logged. So far we discussed having water, popcorn, apples &
face painting. We are also looking into having an ice cream party for the class who receives
the most pledges. BOX TOPS-turn in for them is 10/31. We may have a pizza party for the
class with the most box tops.
OTHER BUSINESS
-the Teachers requested a set of upper case letters for the ellison machine. We agreed
upon the purchase. However, the purchase order shows that lower and upper were orginally
purchased with the ellison. We are looking into this discrepancy.
-pumpking decorating contest. The rec. department has enough decorating kits for each child to bring home, however we don't feel comfortable sending them home due to the sharp obects. We discussed possibly handing them out after the walk-a-thon and they could use them that week for the pumpkin decorating contest.